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Financial Process Automation with RPA
Automating invoice processing, reducing manual work by 80%
Overview
Project Overview
FinanceFirst Corp processed 50,000+ invoices monthly across multiple formats (PDF, email, scanned documents). A team of 25 accountants spent 80% of their time on data entry, validation, and routing — tedious, error-prone work that delayed payments and frustrated vendors.
We implemented an intelligent process automation solution combining RPA, OCR, and ML to extract invoice data, validate against purchase orders, handle exceptions, and trigger approvals automatically. The system now processes invoices in minutes instead of days.
Challenge
The Challenge
Manual Data Entry: 25 employees spending 80% of time on repetitive tasks- Format Variability: Invoices in 100+ different formats from different vendors
- Error Rates: 5-8% error rate in manual data entry causing payment delays
- Processing Delays: Average 7-day invoice processing time
- Compliance: SOX and audit trail requirements for all financial transactions
Solution
Our Solution
- Intelligent OCR: ML-powered document extraction handling various formats
- RPA Bots: UiPath robots for data entry, validation, and routing
- Smart Validation: Automated PO matching and GL coding
- Exception Handling: ML classification routing complex cases to specialists
- Workflow Engine: Automated approval routing based on amount and category
- Audit Trail: Complete logging and compliance reporting
Results
Measurable Results
80%
Reduction in manual processing time
98%
Accuracy rate in automated data extraction
24 HRS
Average processing time (down from 7 days)
$1.8M
Annual cost savings from efficiency gains
The accounting team now focuses on strategic analysis and vendor relationships. Early payment discounts increased from 15% to 85% capture rate, adding $400K+ in annual savings.